Microsoft 365 Governance, technically enforced
One module for templates, permissions, lifecycle and self-service - across Teams and SharePoint, self-hosted in your Azure tenant.
Trusted by
The status quo
Microsoft 365 hands admin rights to end users by default
Any end user can create Teams, share SharePoint sites, invite external guests, change permissions. IT carries the accountability but has no technical control. Reporting tools surface what already went wrong - but no one enforces standards before they are broken.
End-user admin rights out. IT control in.
Valprovia removes Site Collection Administrator and Teams Owner rights from end users and hands them to the platform. No one can bypass governance through privileged owner rights anymore - not even the team creator.
Instead, IT defines templates, approval workflows and lifecycle rules once. Valprovia enforces them automatically - at every new workspace creation, every membership change, every lifecycle trigger. Self-hosted in your Azure tenant.
One template, a hundred workspaces
Teams and SharePoint sites are provisioned exclusively from IT-defined templates. Naming conventions, channels, apps, permission schemas, sharing settings and sensitivity labels are pre-configured. Subsequent structure changes are technically blocked - even for team owners.
Azure AD groups synced directly with Teams
Valprovia syncs Teams memberships automatically with Azure AD security groups. Joiners, leavers and role changes land in the right teams without manual maintenance - including automatic cleanup of external access. Backed by IT-centralised custom roles (Read-Only, Contributor, External Partner) that technically replace end-user owner rights.
Inactive workspaces archived after 90 days, automatically
Lifecycle policies for Teams and SharePoint sites: inactivity detection after a configurable period, owner notification with re-activation window, automatic archiving (read-only) or deletion after retention. Cleans up external access and elevated permissions too. No PowerShell scripts, no manual cleanup rounds.
Guests with expiry dates, NDA tracking and domain allowlists
Control external access centrally: Valprovia enforces domain allowlists, automatic expiry dates per guest and auditable invitation processes including NDA tracking. External guests are automatically removed when the term ends - GDPR-compliant collaboration without "forgotten" access.
Valprovia Governance vs. reporting tools
Enforce standards instead of just reporting them.
| Capability | Valprovia | Competitors |
|---|---|---|
| Site Collection Administrator removed by default | ||
| Teams Owner rights technically revoked (cannot be bypassed even by owners) | ||
| SharePoint sharing settings locked by IT (cannot be changed by users) | ||
| Azure AD Group Sync for Teams memberships | ||
| Granular custom roles beyond Owner/Member (Read-Only, Contributor, External Partner) | ||
| Lifecycle automation for Teams AND SharePoint sites | ||
| Self-hosted inside your own Azure tenant (no third-party cloud) |
Valprovia Governance revokes end-user admin rights and enforces standards technically - ideal for regulated industries with compliance and GDPR requirements. Others surface problems. Valprovia prevents them.
Inside Governance
One module license, two application lenses
Teams Governance and SharePoint Governance are not separate products - they are two application views of the same Valprovia Governance module. Read the view that matches your pain:
Teams Governance
Teams Owner rights revoked, templates for channels and apps, AD Group Sync for memberships, guest management with expiry dates.
See Teams Governance
SharePoint Governance
Site Collection Admin locked, site templates with webparts and library structure, sharing settings IT-centralised, orphaned sites automatically decommissioned.
See SharePoint Governance
Channel Management
Structured creation and lifecycle for Microsoft Teams channels (Standard, Private, Shared). Enterprise-tier feature of the Governance module.
See Channel Management
Migration
Bring existing Teams and SharePoint sites under Valprovia governance - without rebuilding. Bulk migration with template application. Enterprise-tier feature.
See MigrationMicrosoft 365 Governance - Made in Germany
German-language docs and support
German UI, German documentation, support and onboarding in German. No language barriers in operations.
GDPR via tenant isolation
Valprovia runs as a single-tenant instance in your Azure tenant - your data never leaves your environment. No multi-tenant SaaS, no data replication to third parties.
In your Azure tenant, not in our cloud
Valprovia is deployed inside your Azure tenant. Your data stays in your environment - no shadow copies, no third-party data sharing, no CLOUD Act exposure.
What organisations running Valprovia say
With Valprovia as a partner, we were able to find an elegant Microsoft 365 governance solution for our clients so that they can now keep their workspaces in Microsoft 365 in sync.
The decision for Valprovia was easy for us because we immediately recognized the added value via drastically reducing administrative activities through Valprovia governance module.
The ultimate Microsoft 365 Governance Guide
What can a governance solution actually do for your organization? Our guide walks through the architecture, controls, and lifecycle policies that make Teams & SharePoint enterprise-ready - in 38 pages, no fluff.
- Governance maturity self-assessment for IT leads
- Reference architecture for Teams + SharePoint at scale
- Adaptable lifecycle & external-access policy templates
VALPROVIA The ultimate
Governance Guide
Frequently asked questions about the Governance module
Answers on rollout, migration and support - everything you need before you buy.
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What is Valprovia Governance?
Valprovia Governance is a self-hosted module that technically enforces Microsoft 365 governance policies across Teams and SharePoint. It removes admin rights from end users already at provisioning and manages templates, permissions, lifecycle and end-user self-service inside your own Azure tenant (GDPR-compliant, Made in Germany). Standards are enforced at the moment of every action - not reported after the fact - so misconfigurations are prevented before they occur.
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Does the module cover Microsoft Teams AND SharePoint?
Yes. Valprovia Governance is one integrated module for both applications. You buy one module license that covers Teams Governance and SharePoint Governance - including templates, permissions, lifecycle and self-service for both platforms. Microsoft Teams Governance and SharePoint Governance are two application views of the same module.
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How long does the rollout take?
Typically 2–3 weeks. Step 1: Governance concept workshop with Valprovia experts (defining templates, roles, lifecycle policies). Step 2: Installation in the customer's Microsoft Azure tenant. Step 3: Configuration by Valprovia experts or by you after a 1–2 hour training. Step 4: Migration of existing Teams and SharePoint sites using the Valprovia Migration Tool. Step 5: Go-live with the self-service portal for end users.
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Where does Valprovia Governance run and where is the data stored?
Entirely inside your Microsoft Azure tenant. Self-hosted as a single-tenant instance. Valprovia has no access to your customer data - no multi-tenant SaaS, no data replication, no CLOUD Act exposure. Microsoft 365 data, permissions, lifecycle rules and audit logs stay in your environment throughout. GDPR-compliant, Made in Germany.
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How is Valprovia Governance different from other governance tools?
Two core architectural differences: 1) Valprovia removes admin rights from end users already at provisioning inside your own tenant, instead of cleaning up sprawl after the fact like reactive detect-then-remediate approaches - end users do not hold Site Collection Admin or Teams Owner rights by default. Most governance tools surface problems via dashboards that IT then has to fix manually. 2) Valprovia is self-hosted inside your Azure tenant - the usual alternatives are SaaS solutions that pull customer data into their own cloud environments. Plus: Valprovia offers public pricing from the Standard tier upwards, instead of a "Contact Sales" funnel. The preventive approach pays off measurably: up to 95% lower governance cost, around 2 FTE saved per 1,000 users and roughly €240k productivity gain per year.
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What does support look like?
After go-live you get access to the Valprovia support portal. Support tickets by email with SLA response times per contract. Standard tiers include email support; higher tiers add priority support and a dedicated Customer Success Manager. Onboarding and training are delivered in German by Valprovia experts.
Ready for Microsoft 365 Governance that enforces instead of reports?
See Valprovia live in 30 minutes - with your use cases and a pricing proposal for your organisation.