Microsoft Teams Governance Guide

Prevent problems, don’t report them. How to automatically enforce governance across Teams & SharePoint—without end users acting as Site Collection Admins or Team Owners.

Who should read this

• M365/Teams Admins & IT Leaders who need to stop workspace sprawl, oversharing, and policy drift.
• Security & Compliance teams who want controlled guest access and clean audit trails.
• Platform Owners who prefer enforced rules over never-ending reports and ticket queues.

What you’ll learn

• Controlled provisioning: Templates, naming, metadata, and approved creators—no hacks.
• Safe external access: Invite → certify → expire, with clear ownership and automatic offboarding.
• Lifecycle automation: Create, use, archive/delete with inactivity and expiry policies.
• Real roles: End users collaborate; IT holds the keys (no end-user SCA/Owner).
• Instant visibility: Who has access? Which guests? Which teams are orphaned? Answers in seconds.
• Self-enforcing policies: Rules users can’t bypass—so you don’t spend Fridays cleaning up.