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Privacy Policy — Valprovia GmbH

1. General Information

Valprovia takes personal data protection seriously. The policy explains what data is collected when visitors access this website and how it’s used.

Responsible Body:

  • Valprovia GmbH
  • Möhringer Landstraße 5
  • 70563 Stuttgart
  • Phone: +49 711 36084480
  • Email: contact@valprovia.com

Data Protection Officer:

Data Collection Practices

Data is collected through two methods: directly when you provide information (contact forms) and automatically via technical systems (browser type, operating system, IP address).

User Rights

Visitors have rights regarding their stored personal information:

  • Request information about origin, recipient, and processing purpose
  • Request correction or deletion
  • Revoke previously given consent
  • Request processing restrictions
  • Lodge complaints with supervisory authorities

2. Hosting and Content Delivery Networks (CDN)

The website is hosted externally. An order processing contract ensures compliant data handling between Valprovia and its hosting provider.

3. Data Collection on This Website

Cookies

The site uses cookies—small text files stored on devices. These include:

  • Session cookies: Temporary, deleted after visits
  • Permanent cookies: Remain until manually deleted
  • Third-party cookies: From external service providers

Cookies enable essential functions like shopping carts and video display. Some evaluate user behavior or display advertising.

Server Log Files

The provider automatically collects:

  • Browser type and version
  • Operating system
  • Referrer URL
  • Host name
  • Server request time
  • IP address

Contact Forms

Information submitted through contact forms is stored for processing inquiries and responding to follow-up questions.

HubSpot Subscription Service

Valprovia uses HubSpot Inc.’s service for marketing and lead generation. Visitor information is stored and managed on HubSpot servers. Further details: Privacy Policy HubSpot

4. Analysis Tools and Advertising

Google Tag Manager

This website uses Google Tag Manager, a tool from Google for managing website tags through one interface. Tag Manager itself sets no cookies and collects no personal data - it only serves to embed and trigger other tags (such as Google Analytics, Google Ads and LinkedIn). Those tags load only after your consent. Any opt-out you set is respected for all tags managed through Google Tag Manager.

Provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland

Google Analytics

This website uses Google Analytics (provider: Google Ireland Limited). The service analyzes visitor behavior, tracking page views, duration, operating systems, and user origin.

IP Anonymization: IP addresses are shortened within EU/EEA member states before transmission to the USA.

Opt-out: Users can install the Google Analytics browser plug-in

Storage Duration: „Data stored by Google at the user and event level that is linked to cookies, user IDs (e.g. User ID) or advertising IDs (e.g. DoubleClick cookies, Android advertising ID) are anonymised after 14 months or deleted.”

Demographic Characteristics: The site uses this Google Analytics feature to display relevant advertisements based on age, gender, and interests.

Google Ads enables keyword-targeted and audience-targeted advertising in Google search results and third-party websites.

Microsoft Advertising (Bing UET)

This website uses Microsoft Advertising’s Universal Event Tracking (UET) to measure the effectiveness of advertising campaigns in Bing search and to track conversions. The tag is loaded only after your consent (Art. 6(1)(a) GDPR).

Provider: Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland

Privacy policy: https://privacy.microsoft.com/en-us/privacystatement

Opt-out: https://about.ads.microsoft.com/en-us/resources/policies/personalized-ads

Microsoft Clarity

This website uses Microsoft Clarity, an analytics tool that evaluates website usage through heatmaps and recorded sessions to improve usability. Input into form fields is masked by default. It is used only after your consent (Art. 6(1)(a) GDPR).

Provider: Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland

Privacy policy: https://privacy.microsoft.com/en-us/privacystatement

5. Plugins and Tools

YouTube with Enhanced Privacy

Videos are embedded using YouTube’s extended data protection mode. This mode restricts data collection before video playback, though YouTube may still establish connections to the Google DoubleClick network.

Starting a video triggers connections to YouTube servers and may save cookies or use recognition technologies. YouTube collects video statistics and prevents fraud attempts.

More information: YouTube Privacy Policy

6. Own Services

Applicant Data Handling

Valprovia collects personal data from job applicants (contact information, application documents, interview notes) to evaluate employment relationships.

Retention Period: If no job offer is made or the application is withdrawn, data is retained for up to 6 months after application conclusion based on legitimate interests, then deleted. Physical documents are destroyed. Longer storage occurs only with consent or if legal obligations require retention.

7. Our Social Media Appearances

Valprovia maintains public profiles on social networks. These platforms analyze user behavior comprehensively when visiting profiles or websites with integrated social content.

Data Processing by Social Networks

Social networks can:

  • Assign visits to user accounts if logged in
  • Record data via cookies or IP addresses even if not logged in
  • Create user profiles with preferences and interests
  • Display interest-based advertising across devices

Valprovia cannot trace all processing operations on these platforms.

Social media presence ensures broad internet visibility (legitimate interest per Article 6(1)(f) GDPR). Analysis processes by social networks may have different legal bases.

Controller and User Rights

Users can exercise rights (information, correction, deletion, processing restriction, data portability, complaints) against both Valprovia and social media operators, though Valprovia’s influence on platform data processing is limited by corporate policies.

8. Social Networks in Detail

Twitter

Provider: Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA

Users adjust privacy settings at: https://twitter.com/personalization

Privacy details: https://twitter.com/de/privacy

XING

Provider: XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany

Details: https://privacy.xing.com/de/datenschutzerklaerung

LinkedIn

Provider: LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland

Users disable advertising cookies: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

Privacy details: https://www.linkedin.com/legal/privacy-policy