Looking for an alternative to ShareGate for Microsoft 365 and Teams governance? Valprovia prevents sprawl at provisioning - self-hosted in your own Azure tenant, all-in-one and privacy-focused.
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Valprovia is built for preventive governance in the destination tenant - so sprawl does not re-form. ShareGate leads with migration and bundles governance with the tool that moves the data.
Why an alternative
ShareGate (Canada, Workleap) combines Microsoft 365 migration with governance - strong when your primary need is migration (tenant-to-tenant, on-prem, cross-workload). If you need preventive governance and data sovereignty, the question is a tenant-resident alternative that prevents sprawl in the first place.
Per vendor information (as of 2026), ShareGate focuses on migration and is operated as Canadian SaaS. Valprovia enforces governance at provisioning time, so sprawl does not form in the first place - self-hosted in your own Azure tenant, so governance data never leaves the environment.
The difference is also how it is used: a migration is a one-off project - governance is day-to-day. Valprovia is the operational solution end users work with directly every day: request workspaces via self-service, invite guests, manage permissions within the allowed scope - all inside IT guardrails, without ever holding admin rights. And it is simple to use: a native Microsoft Teams app right inside the Teams client - no PowerShell, no separate portal, no help-desk tickets. Self-hosting means a one-time setup in your own tenant; after that, governance runs automatically on every action.
End users have admin rights removed at provisioning via a Virtual Security Layer. Templates, permissions and lifecycle are enforced on every action - not cleaned up afterwards.
A single-tenant instance in your own environment. Governance data never leaves the tenant - no third-party cloud, no CLOUD-Act exposure.
Governance, Access Reviews, Archive and Integration (Dynamics 365 ↔ Microsoft 365) in one platform. One tenant, one cost line, no vendor patchwork.
German and English support and documentation, bootstrapped rather than investor-backed - so no exit or acquisition pressure hanging over the roadmap.
Where Valprovia differentiates on preventive, self-hosted governance. ShareGate is broader on migration - Valprovia is deeper in the preventive governance core.
| Criterion | Valprovia | ShareGate |
|---|---|---|
| Preventive enforcement at provisioning time | ||
| Self-hosted in your own Azure tenant (no third-party cloud) | ||
| Structural removal of end-user admin rights (Virtual Security Layer) | ||
| Dynamics 365 ↔ SharePoint integration | ||
| All-in-one: Governance, Access Reviews, Archive, Integration | ||
| Made in Germany, German and English-language support | ||
| Content & cross-workload migration (tenant-to-tenant, on-prem) | ||
| Sharing-link cleanup as part of the migration workflow |
Valprovia is the self-hosted, preventive alternative for the governance core. If you need a one-time data migration between tenants, pair Valprovia with a migration tool; existing teams are brought under governance with Valprovia's own migration tool. → All tools compared · → See the Governance module
Based on publicly available vendor information (as of August 2026); makes no claim to completeness. Individual products may offer additional capabilities in specific cases.
With Valprovia as a partner, we were able to find an elegant Microsoft 365 governance solution for our clients so that they can now keep their workspaces in Microsoft 365 in sync.
The decision for Valprovia was easy for us because we immediately recognized the added value via drastically reducing administrative activities through Valprovia governance module.
More comparisons
This page is part of the governance-tools comparison. The category hub lays out all four solutions side by side - with a short profile of each vendor and the path to the right detailed comparison.
The questions that come up most when evaluating Valprovia as an alternative to ShareGate.
For preventive, self-hosted Microsoft 365 and Teams governance, Valprovia is an alternative to ShareGate: instead of migration-first, Valprovia enforces governance technically at provisioning, runs in your own Azure tenant, and covers governance, access reviews, archiving and Dynamics integration in one platform. Valprovia moves no data - instead it prevents sprawl before it happens.
ShareGate is strong at migration - including sharing-link cleanup as part of the move - and is operated as Canadian SaaS per vendor information. Valprovia is preventive: non-compliant workspaces are never created, end users have admin rights structurally removed, self-hosted in your own tenant, with Dynamics integration. Valprovia prevents sprawl at provisioning time.
Yes. Valprovia runs self-hosted as a single-tenant instance in your own Azure tenant - governance data never leaves the environment. This is decisive for regulated industries, the public sector and DACH organisations with data-residency requirements.
These are two different kinds of migration. ShareGate moves content and data between tenants or from on-premises to the cloud - Valprovia does not do that. But Valprovia has its own migration tool for a different purpose: if you move from another governance vendor to Valprovia, you bring your existing teams into the Valprovia platform through the UI and place them under governance - no scripting, no rebuild. It is not about data migration, but about adopting existing workspaces into the Valprovia governance model.
See Valprovia as a ShareGate alternative in your own environment - preventive, all-in-one and privacy-focused.
