Valprovia Copilot Agent: The New Governance Agent for Microsoft 365 Copilot

Why are we introducing the Valprovia Copilot Agent?

Bringing Copilot adoption and governance adoption together

As Microsoft 365 Copilot rolls out, user behavior is changing:

• Employees describe what they want to achieve instead of navigating complex UIs.
• They expect to do as much as possible directly in the Copilot chat.

At the same time, organizations still need to ensure that:

• governance rules are consistently enforced,
• workspaces remain structured and secure,
• and existing investments in the Valprovia Governance Module are fully used.

This is exactly where the Valprovia Copilot Agent comes in:

It brings the Valprovia Governance Module into the Copilot chat as an agent, so end users can stay inside Copilot while governance is automatically enforced in the background.

That way, you support two goals at once:

• Microsoft 365 Copilot adoption, and
• Valprovia Governance Module adoption.

Ensuring governance inside Microsoft 365 Copilot

The Valprovia Copilot Agent acts as your governance agent inside Copilot.
Employees work in the Microsoft 365 Copilot chat, while the Valprovia Governance Module ensures that every action is aligned with your rules:

• the right templates
• correct security levels
• lifecycles and retention rules
• and defined approval processes

This keeps your governance intact—even in a Copilot- and voice-first world.

What does the Valprovia Copilot Agent support today?

Even today, the Valprovia Copilot Agent, together with the Valprovia Governance Module, already supports a wide range of practical tasks around Microsoft 365 workspaces—conversationally and without requiring technical knowledge from end users.

1. How does the Valprovia Copilot Agent help you find and understand workspaces?

The agent helps users keep track of their workspace landscape:

• Finding workspaces
  Employees can search for projects, customers, or keywords and see matching teams/workspaces.
• Viewing details
  The agent can explain what a workspace is for, when it was created, and where it is in its lifecycle.
• Listing participants
  Owners, members, and guests of a workspace can be shown at any time.

2. How does the Valprovia Copilot Agent support channels and groups?

The agent also helps on the level below workspaces:

• Finding channels
  It shows which channels exist in a workspace and what they are called.
• Channel members and roles
  It can answer who is a member or guest in a given channel.
• Understanding Microsoft 365 Groups
  It can surface which users and guests are part of the Microsoft 365 groups behind certain teams or sites.

3. How does the Valprovia Copilot Agent help with people and guests?

The agent supports collaboration with the right people:

• Finding users
  For example by name or email address—including whether they are internal users or guests.
• Checking participation
  It can answer questions like “Is person X part of this project setup anywhere?”

4. How does the Valprovia Copilot Agent use templates and requests?

The agent leverages your existing governance logic:

• Using templates
  It knows your workspace templates (for example project, customer, or community workspaces) and can either explain them or use them to create new workspaces.
• Finding requests
  Existing provisioning requests (e.g. “Create a new team for project X”) can be searched and filtered by status, type, or related workspace.

5. How can the Valprovia Copilot Agent actively manage workspaces and channels?

Beyond “just looking things up”, the agent can trigger changes:

• Creating workspaces
  From templates, with title, description, security level, and other parameters—as defined by your governance.
• Updating workspaces
  For example changing title, description, security level, or specific properties.
• Managing owners and members
  Adding or removing people as owners or members—both on workspace and channel level.
• Managing guests
  Adding or removing guest users or updating their attributes (such as expiration dates)—within your rules.
• Managing channels
  Creating, updating, or deleting channels, including channel membership.

6. How does the Valprovia Copilot Agent support cleanup and lifecycle?

Lifecycle management is also covered:

• Archiving workspaces
  According to your policies—for example after a project ends.
• Restoring archived workspaces
  If a project continues, an archived workspace can be reactivated.
• Adjusting lifetimes
  Planned archiving or deletion can be adjusted within your governance framework.

In short:
The Valprovia Copilot Agent already supports finding, understanding, managing, and cleaning up workspaces across their entire lifecycle—directly from the Copilot chat.

What can employees actually do with the Valprovia Copilot Agent?

Control workspaces and teams using voice or text

Common scenarios include:

• “Show me all workspaces related to Project Greenfield.”
• “I need a new team for our Q4 campaign using the standard project template.”

The agent uses the Valprovia Governance Module to find existing workspaces, apply the correct templates, and start the right request workflow.

Manage members and guests—without an admin UI

For example:

• “Please add Laura Becker as a member to this team.”
• “Remove me from all old marketing workspaces.”
• “Which guests are in this team and when do their accesses expire?”
• “Extend all guest accesses in my sales teams by 30 days.”

Depending on the user’s role, the agent either performs the action directly or launches the appropriate approval process in the Valprovia Governance Module.

Clarify governance questions directly in the chat

Typical questions like:

• “What is a guest user?”
• “Am I allowed to invite external guests to this workspace?”
• “What does this security level mean?”
• “Why was my request rejected?”

are answered directly in context. The agent knows:

• which workspace the user is currently referring to,
• and what your governance rules are.

It explains them in plain language, without technical jargon or documentation hunting.

Complete multiple tasks in a single conversation

For example:

“Create a new project workspace for Customer X, extend all guests in the sales team by 30 days, and archive all my teams without members.”

The Valprovia Copilot Agent orchestrates these steps in the background via the Valprovia Governance Module—while the user simply has one conversation in the Copilot chat.

Example prompts for the Valprovia Copilot Agent

To illustrate how natural the interaction can be:

• “Which tasks can you support me with?”
• “Please find all my teams without members and archive them.”
• “Create a new project workspace for Customer X with our standard template.”
• “What is a guest user in our environment?”
• “Show me all workspaces related to Project Greenfield.”

These prompts show how the agent turns conversational input into governed actions.

What benefits does the Valprovia Copilot Agent provide?

How does the Valprovia Copilot Agent help end users in Microsoft Teams & Copilot?

• Less clicking, more speaking/typing
  Find, create, adjust, and clean up workspaces with just a few sentences instead of navigating multiple screens.
• Learn at your own pace
  Users can ask “Which tasks can you support me with?” or “How do I correctly invite external guests?” and get guided answers.
• No documentation digging
  Governance questions are answered directly in the chat, in context.
• Fewer mistakes when creating teams
  Templates, lifetimes, guests, and owners are all set correctly in the background.
• Fewer context switches
  Everything happens in the Copilot chat—no extra portal or URL to remember.

How does the Valprovia Copilot Agent help workspace owners and business teams?

• Fast member and guest management
  Owners manage their teams via short instructions instead of admin interfaces.
• Bulk operations instead of manual work
  Extend or remove guest access across multiple teams, or adjust multiple workspaces at once.
• More transparency
  Questions like “Who was added to this team last week?” or “Who is the current owner?” are answered directly.

How does the Valprovia Copilot Agent support IT and governance teams?

• Higher usage of the Valprovia Governance Module
  Employees don’t need to learn the UI. They use governance features automatically via the agent in Copilot.
• Fewer standard tickets
  Fewer “Please create team X”, “I can’t find my workspace”, or “Please extend guest Y” tasks land in your helpdesk.
• Governance stays enforced—even with Copilot & voice
  Every action still runs through your existing rules in the Valprovia Governance Module.
• Bulk actions
  Natural language for typical bulk operations.
• Dialog-based handling of special cases
  More complex scenarios can be resolved and executed in a conversation.

Our vision: AI as the UI for governance in a Copilot world

With the Valprovia Copilot Agent, we’re moving toward a workplace where:

• employees simply state what they want to achieve—and AI handles the how,
• governance works as a smart layer, quietly and reliably in the background,
• and the Microsoft 365 Copilot chat becomes the central control panel for the digital workplace—with the Valprovia Governance Module underneath it.