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Next challenge: Microsoft Teams Channel Governance

Many companies are facing these challenges:
  • Cluttered channels
  • Missing reporting possibilities for shared channels
  • No access review support for external users within shared channels
  • No control of access by external users
  • No templating support
  • Extensive time spent by the IT department on lifecycle management
  • Sprawl of the collaboration platform by end users
  • Definition of security and compliance rules
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Risks for most companies

See working with external users as a challenge

Governance Study 2022

Risiken für die meisten Unternehmen

do n ot use templates when creating teams

Governance Study 2022

Risiken für die meisten Unternehmen

of the IT departments are overburdened by managing the teams

Governance Studie 2022

Risiken für die meisten Unternehmen


of companies let their end users create teams without restrictions

Governance Study 2022

Teams Center Channel Management Features

External User Management

Working with expiration
Provide the external users with an expiry date already when inviting them to the shared channel, so that Teams Center automatically removes users after this period has expired. 
guest management with Teams Center Channel Management Add-On

Microsoft Teams Channel Reporting

Transparency about the shared channels

Reporting gives you full control over the shared channels and external users within these shared channels at all times.

Report Dashboard View in Teams Center Channel Management from Valprovia

Lifecycle Management

Approval processes & automated creation

Allow end users to request channels in self-service. Decide whether channels can be created in Microsoft Teams with or without an approval process. Automate the template-based creation of site collections that are created with private or shared channels.

select Channel Type  in Teams Center Channel Management Add-On

Further functionalities


Data protection

Security & Compliance policies are respected by restricting the management of external users' access rights via time-limited permissions. 

01-Create Template


Use templates for the private and shared channels to standardise your Microsoft Teams environment and provide information architectures.
02-User Capacity

Guest management

Restrict who can add guests to channels and ensure that they are automatically removed when the time limit expires.
Shared Channels Icon

Shared Channels Support

Teams Center Shared Channels Management Add-On manages your shared channels so you don't have to worry about them manually.

11-PnP Template Icon

PnP Template Support

Benefit from the extensive features of Microsoft PnP Provisioning Templates. PnP is natively integrated into Teams Center.

12-Report Icon


Gain an overview of all channels with a single click

Microsoft Teams Standard vs Teams Center Channel Management Add-On


Microsoft Standard

Teams Center Channel Management

Templates for Channels
not available
Templates for SharePoint Site Collections for Shared Channels
not available
External user administration within shared channels
not available
Approval processes for the creation of the shared channels
not available
Automated theme selection
not available
Listing of all shared channels for administrators
not available

Follow our proven step-by-step procedure against sprawl

We offer the best productivity solutions in the Microsoft 365 area, which will help you standardise and automate teams governance processes.


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Together we identify your potential


We create your individual plan

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Rainer Schulz
Head of IT Services, Horváth & Partners

Die Entscheidung für Teams Center ist uns leicht gefallen, da wir sofort den Mehrwert erkannten, der sich durch die drastische Reduzierung der administrativen Tätigkeiten mit Teams Center ergibt.


Frequently asked questions


Teams Center Channel Management is an extension for Teams Center that can be purchased in addition to Teams Center.

The Channel Management Add-On can be activated on your tenant within a few minutes. Contact us to do so.

Teams Center Channel Management manages all currently available channel types:

  • Standard Channels
  • Private Channels
  • Shared Channels 

We currently offer a purchase option where there is only a one-off cost to buy the solution and license your users. We also offer a rental option where costs are charged on a monthly basis.

Download: The Ultimate Microsoft Teams Governance Guide

What can a Microsoft Teams governance solution do for your organization? Our guide clarifies. Download now!

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Microsoft 365 Governance Guide