With the increasing use of Microsoft Teams in companies as a result of digital transformation, challenges have arisen in searching for documents.
In particular, during the COVID-19 pandemic, teams were often introduced in an unstructured manner, which in many cases made documents and teams difficult to find due to the wild growth of data, leading to reduced user acceptance.
A study by the Stuttgart Media University (HdM) confirms this problem.
In general, establishing governance policies can significantly improve document search and productivity in Microsoft Teams.
By setting policies and standards for the creation, storage, and organization of documents and other content within teams, search processes can be made more efficient and effective.
A clear and uniform structure helps users quickly and easily access the documents they need and saves time during the search.
In addition, compliance with governance policies ensures that content is correctly and uniformly tagged and categorized, further improving findability.
Establishing governance policies can also help avoid messy team rooms where important information may be lost or difficult to find.